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Fairfax County Council of PTAs

Serving Fairfax County PTAs and PTSAs

Board Member Position Descriptions

Position

Position Description

Executive Committee Responsibilities
(Reference 2012 FCCPTA Bylaws)

Develop Goals for Council Board and General Membership approval; Approve Standing and Special Committee Chairs and members; appoint School Board Advisory Committee and Cluster representatives; Approve Committee Plan of Works; present council leadership training; attend July VA PTA Annual Conference; attend National PTA events on behalf of Council, as requested by President.

President

Preside at all meetings; spokesman for the council; extend FCCPTA work into all parts of the council territory; coordinate the work of the officers and committees; submit documents to state in timely fashion; ex-officio of all committees except nominating committee; sign legal documents; assist local units with questions and concerns; attend district, state, and national PTA events; appoint, with the consent of the Executive Committee, council representatives to advisory committees, coalitions, task forces, and attendees to state and national PTA events; adhere to council in good standing requirements as prescribed in council bylaws.

President-Elect

Act as aide to the president; ex-officio of all committees except the nominating committee; perform the duties of the president in the absence or inability of that officer to act; Coordinate Council trainings with President and VP Local Engagement; Attend district, state, and national PTA events when requested by President; perform other duties as assigned.

1st Vice President – Outreach

Serve as Outreach VP; Work directly with units in need of assistance, while directing them to the appropriate council or state board member for continued assistance; serve as council liaison in assisting new PTAs with start-up, training, and mentorship. Review membership dues payments and bylaws revisions; maintain communications with units needing assistance to meet VA PTA Good Standing status; Maintain Great Ideas web page and Best Practices Facebook; Perform other duties as assigned.

2nd Vice President - Advocacy

Serve as the Advocacy VP; Coordinate the Council’s efforts in the advocacy areas of education and legislation; Monitor and coordinate council efforts with FCPS and VA DOE public policy; Review state and national PTA advocacy initiatives; provide Action Alerts for council positions; perform other duties as assigned.

3rd Vice President – Programs

 

Serve as Programs VP; Coordinate Council sponsored programs to include Awards, Diversity, Reflections, Spelling Bee, Scholarships, and other council sponsored events; Coordinate with President and President-Elect to plan general membership meeting programs.

4th Vice President – Training

 

Serve as Training VP; Coordinate Council Leadership Trainings with President and President-Elect; Coordinate with Vp of Outreach to address needs of local units for Good Standing requirements

Secretary

 

Record the minutes of all meetings; act as custodian of all records;

Keep official copy of council bylaws; Notifies chairs of appointments; prepare correspondence required by the Executive Committee, Executive Board, and membership; maintain a roster of local PTAs with good standing status for voting privileges, maintain council board members’ contact information and verification of their local unit membership; perform other duties as assigned.

Treasurer

Maintains custody of all funds of the council; keep a full and accurate account of receipts and expenditures; makes disbursements as authorized by the president, executive board, or association in adopted budget; have checks/vouchers signed by two officers; present a written financial statement at every meeting of the association; prepare annual financial report at the close of the fiscal year; have accounts examined according to VA PTA auditing procedures; file all appropriate tax documents; submit a copy of the fiscal year-end audit and 990 to VA PTA; prepare next year budget for board approval by June and adoption by general membership.

Executive Board Responsibilities

For Voting Board Members Only
(Reference 2012 FCCPTA Bylaws)

 

Transact Council business between general membership meetings as needed; create standing and special committees and approve their Plan of Work; provide board report to general membership; select auditing committee; approved proposed budget to be presented to general membership for adoption; obtain general membership approval to change any budget line totaling over $300; twelve board members meet quorum rule for board meetings; electronic board meetings allowed; elected and appointed executive voting board members missing two (2) consecutive Executive Board meetings without prior notification to President, or who are not performing assigned duties, will be subject to board removal upon majority vote by sitting executive board voting members.

Committee Chairs, Coordinators and Liaisons

AAP Committee Chair

 

Advanced Academic Programs Advisory Committee (AAPAC) Representative

Chairs Advanced Academics Committee; FCCPTA Liaison to AAPAC; promotes communication between parents of advanced studies; and monitors FCPS actions regarding advanced learners and provides this information to FCCPTA and parents.

Advisory Committee for Students with Disabilities (ACSD) Representative

FCCPTA Liaison to ACSD and submits reports to Special Education Chair and President regarding meeting topics and upcoming events.

Budget (FCPS)

 

Monitor and analyze FCPS Budget; bring recommendations to the Executive Board for action; assist local units in formulating position on the FCPS budget and the County Fiscal Plan; encourage local units to testify at public hearings on the FCPS budget and the County Fiscal Plan.

Business and Community Advisory Council (BCAC) Representative

FCCPTA Liaison to BCAC; provides an opportunity for community engagement and participation by leaders at the highest levels in FCPS; essential purposes are to facilitate informed communication between the broader community and FCPS leadership and to provide a forum for a broad spectrum of the community to discuss and reach consensus about current and long-range FCPS programs and the educational and public policy issues related to them.

Career and Technical Education (CTE) Advisory Committee Representative

(Non-Voting)

 

FCCPTA Liaison to CTEAC; committee required by Virginia Board of Education, consists of representatives from business, industry and labor; School Board appointees, and a student representative;
provides advice to the school administration regarding career and technical education programs and initiatives with the aim of maintaining and improving the effectiveness of these courses in providing students with occupational knowledge and skills valuable in preparing them for the workforce, and to assist the schools in obtaining support and participation from the business community and the public.

Citizens Corp Representatives

(Non-Voting)

Represent FCCPTA on FCCCC; Identify and implement ways FCCPTA can promote the purpose of FCCCC: To harness the power of every individual through education, training, and volunteer service to make communities safe, stronger and better prepared to respond to the threats of terrorism, crime, public health issues and disasters of all kinds. Build on community strengths and develops action plans to involve the whole community, including local businesses. FEMA's grassroots strategy to bring together government and community leaders to become involved in all-hazards emergency preparedness and resilience. To embrace the personal responsibility to be prepared; to get training in first aid and emergency skills; and to volunteer to support local emergency responders, disaster relief, and community safety. Works directly with the Fairfax County Office of Emergency Management (OEM) and the Fairfax County Fire and Rescue, Police and Health departments, the Fairfax County Citizen Corps Council brings together first responders and other community organizations crucial to emergency preparedness and the development of volunteer opportunities and training to meet community needs. Council serves as an official Fairfax County advisory body to promote federal and state volunteer initiatives, enhance services, and facilitate the exchange of information and training, and support partnerships. Provide a report to Executive Board and General Membership.

Community Action Board

(Non-Voting)

Represent FCCPTA on CAAB; Identify and implement ways FCCPTA can promote the mission of CAAB; To make a positive difference in the lives of low-income families and individuals in Fairfax County;

Advises the Fairfax County Board of Supervisors on the needs, concerns and aspirations of low-income persons; and recommends policies that promote meaningful change; Mandated by Federal law, the board provides oversight for state and federal Community Services Block Grant (CSBG) funds. The grants, along with matching funds from Fairfax County, are used to support community-based initiatives identified through the county's Consolidated Community Funding Pool competitive grant process; The Fairfax County CAAB is composed of 30 seats; 10 appointed by the Board of Supervisors, 10 selected by low-income residents of the county, and 10 represent business, civic and community organizations with an interest in serving individuals and families living in poverty; Provide a report to Executive Board and General Membership.

Diversity & Inclusion Chair

Chairs FCCPTA Diversity & Inclusion Committee. Provides reports by Council MSAOC representative to Executive Board and General Membership; Monitors and assess effectiveness of FCPS academic strategies related to closing the achievement gap between racial, ethnic, and Limited English Speaking students; assists local units in working with schools to respond to the achievement challenges of racial, ethnic, and language minority students; carry out FCCPTA objectives in minority Achievement; encourage FCPS and FCCPTA to be sensitive of factors that adversely affect school climate that influence positive community and parental involvement (increase minority school volunteers). Responsible for planning the FCCPTA Diversity Conference and a family engagement program focused on diversity and inclusion.

Education

Monitor activities pertaining to the FCPS instructional plan, including the School Board Strategic Governance, Operational Expectations, Interpretations and Indicators, Monitoring Reports, Operating Plan, Standards of Learning (SOL), SOL Assessments, and community involvement in the FCPS curriculum and evaluation process; provide in-depth studies, as authorized by the Executive Board on specific educational issues; committee consists of special interest topics and coalitions within FCPS (i.e. Twice Exceptional Children and others)

Facilities & Transportation

Monitor FCPS facilities planning and the Capital improvement Plan (CIP); assist local units to have an appropriate voice in the formation of their school's facility needs and their position on the CIP; encourages local units to make their positions known to the School Board and the Board of Supervisors; provides reports to Executive Board and General Membership on current topics and issues.

Monitor FCPS transportation issues as they relate to health and safety of children on the following but not limited to: Kiss and Ride;

Safe Routes to School; Later Start Times; Cost Savings; Assist VP of Advocacy in formulating official positions on transportation and work with Health, Parenting, and Safety Chair on student safety.

Family Life Education Curriculum Advisory Committee (FLECAC) Representatives (2 allowed)

(Non-Voting)

Represent FCCPTA on FLECAC; Identify and implement ways FCCPTA can promote the mission of FLECAC; To advise the K-12 health and physical education and FLE curriculum coordinator on Program of Studies development and implementation; Advise curriculum coordinator as goals, objectives, media, and special instructional materials are developed; Provide a report to Executive Board and General Membership.

Family and School Partnerships

(Non-Voting)

Coordinates between FCPS and FCCPTA to develop and implement parent programs that meet parent and school needs; proves resources to promote family involvement activities and provide supplemental information and materials to parents; utilizes and promotes National PTA's National Standards on parenting resources as well as other partnership opportunities.

Fairfax County Federation of Teachers

Represents and coordinates between FCFT and FCCPTA. The mission of the American Federation of Teachers, AFL-CIO, is to improve the lives of our members and their families; to give voice to their legitimate professional, economic and social aspirations; to strengthen the institutions in which we work; to improve the quality of the services we provide; to bring together all members to assist and support one another; and to promote democracy, human rights and freedom in our union, in our nation and throughout the world.

Fairfax Education Association

Represents and coordinates between FEA and FCCPTA. Fairfax Education Association has served as the voice of Fairfax teachers with our legislators at home and in Richmond, with county officials, with members of the school board, the superintendent and his staff. Throughout its history, FEA has stayed true to the mission of services to educators and to demanding the highest standards of education for the children of our county. FEA is a local affiliate of the Virginia Education Association and the National Education Association.

Health, Parenting, and Safety Chair

Chairs FCCPTA Health, Parenting, and Safety Committee; Provides reports by Council School Health Advisory Committee (SHAC) representative to the Executive Board and General Membership; advises the FCPS School Board about issues promoting healthy youth in our schools and community; Chair monitors and informs FCCPTA on issues such as later start times (SLEEP), substance abuse, child abuse, student behavior, safety, family life education, and children's health issues; promotes state and national PTA programs for health, safety, and family engagement. Work with Facilities & Transportation Chair on student health impact.

Human Relations Advisory Committee (HRAC)Representative

(Non-Voting)

FCCPTA Liaison to HRAC. Identify and implement ways FCCPTA can promote the purpose and committee charge; Provide reports on issues of interest to Executive Board and General Membership.

Legislation

Keep abreast of local, state, and national legislative issues relating to PTA positions or concerns; provide information to local units on legislative issues and encourage local and council participation in state and national legislative efforts; present the positions of the council on legislative issues to elected local, state, and national representatives; present and encourage participation in the VAPTA annual legislative agenda.

Minority Student Achievement Oversight (MSAOC) Representative

(Non-Voting)

FCCPTA Liaison to MSAOC and provides reports to Diversity Awareness Chair and President; MSAOC monitors the implementation of FCPS programs, policies, and strategies that affect minority student achievement, provides an assessment and consults with minority parent community to keep them informed of these efforts.

Reflections

Coordinates and oversees Reflections program; provide resource links on council web site; if available, work directly with eight Cluster Representatives; chair will provide resources and information to all Cluster Reps to allow them to facilitate the program within individual clusters by the following: Facilitate communication about the Reflections program to local unit chairs; conduct Reflections program training sessions; coordinate the Reflections program process.; implement a recognition program for Reflections winners at the County level; promote the Reflections program through newsletter articles and various means of communication. If Cluster Reps are not available, Council will provide awards through entry pick-up by local units; offer Reflections training to local units.

Scholarships (CTE and C. Belter)

Sub-Committee under President-Elect

Promote Council Scholarships for graduating seniors. Qualifications for CTE: Career Technical Education based students; Cathy Belter Scholarship: Commitment to College Education study; Review applications for criteria, oversee judging, and presentation of award.

School Health Advisory Committee

(Non-Voting)

 

FCCPTA Liaison to SHAC; advises the FCPS School Board about issues promoting healthy youth in our schools and community; purpose of SHAC is to assist with promoting healthy youth in our schools and community assists with the development of health policy in the school division and the evaluation of the status of school health, health education, the school environment, and health services.

Special Education Chair

 

Chairs FCCPTA Special Education Committee; provides ASCD representative’s report to the Executive Board and General Membership; promotes communication between parents of students in Special Education; monitors FCPS Special Education Programs and FCPS actions; works to achieve Council objectives regarding Special Education; provide training to local unit Special Education Representatives; and provide updates to FCCPTA on Special Education issues.

Spelling Bee Coordinator

Sub-Committee under VP Programs

Works closely with the president, president-elect, and VP of Programs to: Coordinate the annual Fairfax County Spelling Bee;

Register with Scripps; Maintain a distribution list and communicate with local unit Bee representatives; Publicize the Spelling Bee and results; Work with Bee sponsor Fairfax Times; Identify and develop new Bee sponsors; Perform other delegated duties as assigned to accomplish the goals and mission of the council.

Superintendent's Parents Representative (Non-Voting)

Coordinate with Superintendent to encourage local unit PTA Presidents to attend the SP meetings and arrange with Superintendent the dates of the meeting as well as potential topics for each meeting; FCCPTA President provided the opportunity to speak at each of these meetings regarding Family Engagement topics and current PTA programs and events; Superintendent or alternate will attend FCCPTA General Membership meetings and will present information on a current issue of interest regarding FCPS, students, and families.

Superintendent's Representative

Represents and reports to and from the Superintendent's office.

Virginia PTA Board of Managers (BOM)

2nd Vice President Membership

 

NOVA District Director